DAF Trucks N.V. is a technology company and the premier commercial vehicle manufacturer in Europe. DAF is a wholly-owned subsidiary of PACCAR Inc, the global technology leader in the design and manufacturing of premium quality light, medium and heavy-duty commercial vehicles.
Automated workplaces
1C:Document Management 8
The implementation of the software product was undertaken by the company Koderline LLC, with which we have already had experience of cooperation. In 2017, their specialists customized access rights for the previous system and developed a matrix of access rights and roles: they implemented the role model in the system and put it into operation. Our clients were positive about the changes, so management did not consider any other candidates.
During 1C:Document Management 8 implementation 45 workplaces were automated. From each of them it is possible to operate the documentation. Functionality related to the maintenance of company documents were developed and implemented. Specific employees have access to documents related to their responsibilities online and can work with them simultaneously.
New documents are recorded when they are registered, which provides a way to minimize the chance of losing important contracts. The function of automatic accounting and monitoring of execution of instructions provides well-timed performance of duties by employees. At the same time, this innovation simplifies the tasks assigned to them. In addition to the changes listed above, other business processes related to the document flow of DAF Trucks Rus LLC have also improved:
● Organized real time immediate access to documents by management
● Launched multi-user mode in the system for harmonization and approval of documents
● Signed user rights with logins and passwords for identification in the program
● Developed rotes for document flow in the database
Trade, warehouse, logistics, transport
Automobiles, spare car parts
“1C:Document Management” is designed to manage electronic document flow and project activities. It provides centralized storage and shared access to corporate and project-specific documentation and allows automation of business processes related to handling company records.
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PACCAR also designs and manufactures advanced diesel engines, provides financial services and information technology and distributes truck parts related to its principal business.
Because of the huge document flow, both from vendors and customers, the management of DAF Trucks Rus LLC decided to use 1C:Document Management 8 on the 1C:Enterprise 8 platform for business automation.
The choice of this product is due to the fact that the system provides a smooth document flow for all branches of the company. We were especially interested in the following program features:
● Creation and registration of electronic documentation
● Automation of contract preparation and approval
● Safe keeping of documents with all accompanying regulatory acts
● Transfer of completed contract agreements to the archive
● Management of the company's document flow from any automated point with appropriate access rights
Koderline specialists showed knowledge of document management issues. Priority tasks touched upon the issues of workflow, storage and processing of documents, contracting and monitoring of contract performance. In the process of program automation, unique customizations were made:
● User can follow the document's path from application to approval
● Management can make amendments and block contracts
● It has become possible to create electronic documents in different formats
As a result of 1C:Document Management 8 implementation, the following result was obtained:
● Reduced management decision-making time
● Speeded up the process of document harmonization and approval by responsible persons
● Made up-to-date information easily available to employees
● Reduced timeframes for preparation and approval of documents by employees
Effect of implementation
● Reducing costs
● Reducing manual operations
● Releasing time for more efficient work
Automated functions
Enterprise Content Management
Workflow
Record keeping and storage of documents
Maintaining File Register
Record keeping and control of assignment
Contract accounting
Works performed
Customizing and implementing standard/industry software
Creating interfaces and sets of user rights
Initial settings of a standard/industry solution (program) to start record keeping
Gathering and analyzing customer requirements to the automated system
Planning work stages, job scheduling
Consulting on software and maintenance options selection
Delivering software products to the customer's office Installing software on the customer's computers
Selling selected software products